As a new form of office, "rental offices" are becoming increasingly popular not only among freelancers and sole proprietors, but also among companies.
Here are some differences from traditonal offices, as well as the varieties and characteristics of rental offices.

1.Differences between "Rental Offices" and "Traditonal Offices"
①Flexible Short-Term Contracts
②Immediate Occupancy Options
③Cost Advantage

2.Varieties of Rental Offices
・Serviced Offices
・Shared Offices
・Coworking Spaces
・Virtual Offices
・Incubation Offices

3."Rental Office Search" Can Help You Find Rental Offices.

1.Differences between "Rental Offices" and "Traditonal Offices"

"Rental Offices" refers to a comprehensive term for an entirely new category of offices, differing significantly from the traditional offices that have been the mainstream until now.
There are three main differences that make rental offices stand out from traditional offices, as listed below. These factors contribute to the benefits and popularity of rental offices.

① Flexible Short-Term Contracts

While renting a traditional office requires a long-term contract of one to two years or more, rental offices can be leased for as little as one month. The main appeal lies in the ability to effortlessly adjust your office environment as necessary, whether to accommodate a specific project, adapt to changes in company size, or cater to your personal feelings.

② Immediate Occupancy Options

Compared to renting a traditional office, rental offices is easier to get approved for.

In the case of traditional offices, moving in usually takes a considerable amount of time after signing a contract. This is because interior work, furniture setup, Internet installation, and the preparation of necessary equipment such as copiers and scanners must be completed before the actual move-in.

With rental offices, the interior, network, and facilities are already in place, so you can move in immediately with little time and effort required.

You can also register your company using the address of the rental office, which is an advantageous for those who want to start a business quickly.

Furthermore, it is easy to rent additional rooms, so even if you need to expand your workforce, you can do so immediately.

③ Cost Advantage

Rental offices are often located in well-located, large buildings. An increasing number of companies are using them to enhance their brand power and recruit new employees.
While a contract for renteing a traditional office under similar conditions would require a certain amount of cost, rental offices can significantly reduce costs. There are two reasons for this.

■ Low Initial Cost

With a rental office, you can save on costs for interior design, furniture, internet installation, and, importantly, there's no need to worry about future maintenance expenses.
In addition, with a rental office, the deposit and key money required for a traditional office lease are significantly lower.
Although an entrance fee is required instead, the total initial cost can be significantly reduced.

■Shared Facilities and Amenities

In the case of traditional offices, facilities such as copy machines and scanners need to be arranged by the company. Additionally, meeting rooms and lounges are part of the leased space, so even if you use them infrequently or not at all in some months, you'll still be required to pay rent for them.

In the case of rental offices, on the other hand, these facilities and equipment are shared with other businesses. There is no need to set up a copy machine or scanner, eliminating installation and maintenance costs.

Meeting rooms and lounges are also available at varying rates depending on how often you use them, allowing you to reduce unnecessary expenses.

Make sure to check the fees carefully in advance, as they vary depending on the facility or contract plan.

2.Varieties of Rental Offices

Besides private office spaces, the basic types of rental offices offer meeting rooms and lounges for an additional fee.
There are also several other types of rental offices, such as offices with high specifications and business services, shared workspaces instead of private office spaces, or those where you only rent an address without a workspace.

■Serviced Offices

Among all types of rental offices, the term "serviced offices" specifically refers to high-spec offices. The interior design, meeting rooms, lounges, and all other facilities are of exceptionally high quality, effectively enhancing a company's brand and recruitment capabilities.

Another notable feature is that, in addition to private business spaces, shared meeting rooms, and lounges available for monthly rent, these offices are staffed with professionals who handle various tasks, such as reception duties and secretarial services.

This allows you to focus on your business while receiving meticulous business support, including phone answering, mail handling, dispatch, and more.

■Shared Offices

Shared offices are workspaces with a free-address system, shared among different businesses. Some facilities provide individual workstations, so consider this based on your preference.

While there may be concerns about security and ambient noise, the advantage is that it helps keep costs down. Fees are charged on a monthly basis, and certain facilities also offer drop-in hourly rates. Meeting rooms, lounges, and kitchens are also available for use as needed.

■ Coworking Spaces

Coworking spaces are a free-address workspace shared with other businesses. Fees are charged on a monthly basis, or on an hourly drop-in basis. Some facilities have meeting rooms, lounges, and kitchens that can be used as needed.

Similar to a shared offices, but distinctive in actively fostering interaction among the businesses (users). You can find inspiration by engaging with other businesses, whether they are from different industries or the same industry, through regular conversations and events.

■Virtual Offices

Virtual offices are a service that allows you to rent only an address and phone number. There is no workspace, so the actual place to work is your home office or a café.

In many cases, services such as corporate registration, package pickup, and call forwarding are available.

Depending on the facility, you may also have access to additional services like telephone answering, rental meeting rooms, and shared spaces. Fees are charged on a monthly basis.

■ Incubation Offices

Incubation Offices are designed to support entrepreneurship and new business initiatives. Typically operated by government, local authorities, or private firms supported by them, these offices are overseen by experts known as "Incubation Managers" who provide consultation services.

The workspace is basically shared with other businesses, and it operates on a free-address system, giving you the flexibility to use any space you like, similar to a café. Some facilities may have private rooms. Fees are charged on a monthly basis, and shared equipment and facilities also available for use.

3."Rental Office Search" Can Help You Find Rental Offices.

"Rental Office Search", a platform for searching and comparing rental offices, specifically offers a considerable selection of serviced offices, known for their higher quality among various rental office options.

Some of the listed offices also offer shared spaces, coworking areas, and virtual offices, allowing you the flexibility to combine these services according to your needs.

The suitable rental office varies depending on your business, future outlook, and current circumstances. At "Rental Office Search," we offer advice on selecting the right office and provide support throughout the leasing process to ensure your satisfaction.

We aspire to grow alongside your business by offering assistance. Feel free to reach out to us if you are considering renting an office for a consultation.